Personal data collected
Protecting the privacy of our users’ personal data is of paramount importance to us. As part of our commitment to complying with the EU General Data Protection Regulation (GDPR), we provide this statement on how we use your personal data.
We collect your personal data through the following means:
- Registration and submission of information that you voluntarily enter on certain pages and forms on the Website.
- Establishment of a contractual relationship with the Company, where you provide your personal data for the purpose of upholding the agreement.
- Usage of automated means, specifically through cookies. For further details regarding cookies, kindly refer to this link.
When fulfilling the role of a data controller, we abide by the principles set forth in the General Data Protection Regulation (GDPR, and take the processing of personal data seriously. In the course of our provision of services, we typically collect various categories of personal data, including but not limited to:
- Identification data, such as your name, surname, details of your employer, corporate phone number, and job position;
- Contact information, such as your email address;
- Data related to the contracted service, such as the service provided and any associated fees;
- Bank card details, where you choose to pay for our service online;
- Any other data that you provide to us or that we discover during the provision of our service, including data created in relation to our obligations based on the data provided.
We ensure that all personal data collected is processed in a manner that is consistent with the GDPR and is necessary for the provision of our services.
Personal data usage:
We use personal data for the following purposes:
To respond to your direct requests, as described at the time when we collect your data or as otherwise described to you prior to the use of your data.
To manage your use of our website, including providing access to your account, processing your transactions, and providing customer support.
We also use personal data explicitly for marketing purposes. This involves tailoring our communications to your preferences, sending you relevant updates, promotions, and offers, and ensuring you are informed about our latest events.
For other legitimate purposes, such as fulfilling contractual obligations towards you or your employer, conducting internal research and analytics, and improving our services.
In accordance with the GDPR, we process and retain personal data for the duration necessary to fulfill the rights and obligations outlined in the contractual agreement, and for any additional duration mandated by applicable laws and regulations. For marketing purposes, we retain personal data for up to four (4) years following the expiration of the contractual relationship. In all other cases, the retention period is determined by the purpose of the data processing or as stipulated by relevant legislation or termination date (e.g. as of consent withdrawal or contract termination terms).
Sensitive information is any personal data that relates to an individual’s racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data, health data, sex life or sexual orientation.
We are committed to the following:
Protecting the privacy and security of the personal data of our users. This policy outlines our approach to managing sensitive information and our commitment to complying with the EU General Data Protection Regulation (GDPR).
Only collect sensitive information from you with your explicit consent or where we are required to do so by law. We may collect sensitive information from you when you:
Sign up for our services that require such data
Contact us with inquiries or requests
Participate in surveys or competitions
Submit content, feedback or comments
Only use your sensitive information for the specific purpose for which it was collected or as otherwise permitted by the GDPR. We will not use your sensitive information for any other purpose without your express consent.
Protect your sensitive information to using reasonable measures to ensure the security of your sensitive information, including using encryption and secure storage systems, and limiting access to those who need it. We will retain your sensitive information for as long as necessary to fulfill the purpose for which it was collected, or as required by law.
Your rights under the GDPR:
You have certain rights under the GDPR in relation to your sensitive information. These include:
The right to access your sensitive information
The right to rectify any inaccuracies in your sensitive information
The right to erasure of your sensitive information in certain circumstances
The right to restrict the processing of your sensitive information
The right to object to the processing of your sensitive information
The right to data portability of your sensitive information
We will respond to any requests you make to exercise your GDPR rights in a timely and appropriate manner.
Disclosure of your sensitive information:
We may disclose your sensitive information to our employees, agents, or service providers who need it to carry out their duties. We will only disclose your sensitive information to third parties with your consent or where we are required to do so by law.
Sharing personal data and transferring personal data to other jurisdictions
NOTE: this still requires a review/check and a rewrite
Please note that in certain cases, your personal data may be transferred to Hotels in order to provide accommodation service to you whenever the nature of the event is not remote/online, or where the event is held online to third parties who provide online platform to enable participation in the event. By completing and submitting your on-line application you consent to the transfer of your personal data in such cases.
Please note that subject to applicable data privacy legislation, we will also disclose your personal data if we believe we are required to do so to comply with any law, regulation, court order, or legal or government request. In the unlikely event that all or part of our business is acquired by a third party, your data will be transferred to the new corporate owner.
Protecting the privacy and security of our users’ personal data is of utmost importance to us. As part of our commitment to complying with the EU General Data Protection Regulation (GDPR), we provide this statement on data security.
We have implemented a range of technical and organizational measures to ensure the security of our data and protect against unauthorized access, loss, or theft of personal data. These measures include, but are not limited to, firewalls, encryption, access controls, and regular security audits.
We use third-party services to support our website, such as hosting and data storage providers. We ensure that these services also comply with the GDPR and implement appropriate security measures to protect personal data.
In the unlikely event of a data breach, we will take immediate action to minimize any potential harm and comply with our obligations under the GDPR. We will notify affected users and the relevant supervisory authority within 72 hours of becoming aware of the breach, and provide details of the type of data affected, the likely consequences, and the measures we have taken to address the breach.
Lodging a complaint:
At Future Bridge, we are committed to protecting the privacy and security of our users’ personal data. If you believe that we have not complied with the EU General Data Protection Regulation (GDPR), you have the right to lodge a complaint with a supervisory authority.
How to lodge a complaint:
If you wish to lodge a complaint with a supervisory authority, you should contact the Data Protection Authority (DPA) in your country of residence. The DPA will investigate your complaint and provide you with a response.
You can find contact details for your local DPA on the European Commission’s website: https://ec.europa.eu/info/law/law-topic/data-protection/data-protection-eu_en
If you are not satisfied with the DPA’s response, you may have the right to seek a judicial remedy. You should seek legal advice if you wish to pursue this option.
How we will handle complaints:
We take all complaints seriously and will cooperate with the DPA in any investigation. We will respond to any requests for information from the DPA in a timely and appropriate manner.
We will also take steps to prevent similar complaints from arising in the future by reviewing our practices and making any necessary changes to ensure compliance with the GDPR.
If you have any questions or concerns about the security of your personal data on our website, please contact us using the contact details provided on our website. We will respond to your inquiry promptly and provide you with any information or assistance you may need. Email: firstname.lastname@example.org.
Updates to this policy:
We may update this policy from time to time to reflect changes in our practices or legal requirements. We encourage you to review this policy periodically to stay informed about our approach to managing sensitive information.