Who we are

This policy explains how Future Bridge s.r.o. collects, uses and shares personal data when you visit our website, contact us, subscribe to updates, register for or participate in our business-to-business conferences, use event networking services, or apply for a job. Our summits are designed to facilitate professional knowledge exchange and business networking. We explain below when professional attendee details may be visible to other delegates or shared with event sponsors, and the choices available to you.

The controller of your personal data is:

Future Bridge s.r.o.
Kališnická 379/10, 130 00 Praha 3, Czech Republic
Company ID (IČO): 097 10 833
Email: info@future-bridge.eu
Phone: +420 228 887 426

Our events in North America are organised together with our affiliate Future Bridge USA, LLC, 455 Moreland Ave NE, Suite 5203, Atlanta, GA 30307, USA.

What data we collect and why

We collect and process personal data for the purposes described below. Each activity identifies the relevant information, why we use it, and the applicable legal basis under the EU General Data Protection Regulation (GDPR).

Payments are processed by our payment provider (Stripe). We do not see or store your full card details.

How long we keep your data

• Enquiries and business correspondence: up to 3 years after our last contact.
• Newsletter: until you unsubscribe or withdraw consent.
• Registrations, contracts and invoices: for as long as Czech accounting and tax law requires, up to 10 years.
• Job applications: up to 6 months after the recruitment process ends, or up to 2 years if you agree that we keep your CV for future roles.
• Business contact data used for invitations: until you object, or after 3 years without any interaction.
• Event networking profiles and connection records: retained for up to 12 months after the event, unless a shorter period applies or continued retention is required for a documented purpose. Sponsor recipients determine their own retention periods and must disclose them in their own notices.
• Consent records and suppression lists: retained as reasonably necessary to demonstrate compliance and honour withdrawals or objections.
• Event photos and videos: retained while reasonably needed for documented event archives and promotional purposes, subject to periodic review, individual rights, and applicable legal requirements. An objection is assessed under the GDPR; not every objection automatically requires deletion.

After these periods we delete or anonymise the data.

Who we share your data with

We never sell your personal data. We share it only when needed, with:

• Service providers who process data on our behalf: website hosting, email and newsletter tools, our CRM, payment processing, event registration and virtual event platforms, and video hosting. They may only use the data on our instructions.
• Future Bridge USA, LLC, for events organised in North America.
• Other registered event participants: limited professional profile information (normally name, job title and organisation) may be displayed within access-controlled event networking tools for the purpose of facilitating professional introductions, where our documented legitimate-interest assessment supports this. Before registration, we explain the visibility settings and how to object or request that your profile be hidden. Business email addresses and direct phone numbers are not made generally visible by default.
• Participants you choose to connect with: where you request or approve a connection or exchange contact details, we may share the professional contact information relevant to that introduction. This is separate from general attendee directory visibility.
• Event sponsors and exhibition partners: we may share professional contact details with specifically identified sponsors where you have expressly opted in to sponsor follow-up, or where you directly request contact or voluntarily exchange details with a sponsor. We do not automatically provide sponsors with the complete registration database for their independent marketing. Where we offer sponsor contact-sharing options, we explain the recipient sponsors, categories of data and purposes at the point of choice. You can decline optional sponsor marketing without losing access to the conference.
• Event networking and registration platform providers: where they act on our behalf to provide access-controlled delegate profiles, meeting requests and approved introductions.
• Venues and hotels, where needed to give you access to the event.
• Authorities, advisers and auditors, where the law requires it or to protect our legal rights.

How event networking works: As a B2B event organiser, we design our summits to encourage professional introductions. Attendee-directory visibility is limited to registered participants and is not the same as permission for unrestricted marketing. Sponsors and other delegates receiving contact details for an approved introduction must use them fairly, provide their own privacy information where required, respect objections and comply with applicable marketing laws. We keep records of relevant opt-ins and connection requests. Any change to the recipients or purposes of sponsor sharing will be communicated before it occurs, and fresh consent will be sought where required.

International recipients: Where a recipient is located outside the European Economic Area, we assess the transfer and apply an appropriate GDPR transfer mechanism where required. Sharing with a sponsor or attendee outside the EEA is not automatically covered by safeguards used for our own service providers.

Event photography, video and promotional use

Future Bridge conferences, exhibitions, networking receptions and related activities may be photographed, filmed, livestreamed or otherwise recorded by Future Bridge and authorised photographers, videographers and production partners. Images and recordings may include identifiable attendees, speakers, exhibitors, sponsors and staff.

How we use event media. We may select, edit, reproduce, publish and distribute event photographs and audiovisual materials to document our activities and promote Future Bridge, its affiliated event brands, current and future conferences and related services. This may include event recap films, highlights, conference galleries, websites, social media, professional networking platforms, newsletters, brochures, presentations, paid digital advertising, promotional campaigns and other business communications, including internationally.

Legal basis. For general event coverage, including incidental appearances in audience, exhibition and networking scenes, we may rely on our legitimate interests in documenting and promoting our professional events under Article 6(1)(f) GDPR, following an appropriate balancing assessment. This is not an unlimited right to use every identifiable image. Where a particular recording or use requires consent or another legal authorisation — for example, certain individual interviews, testimonials, staged portraits or prominently featured commercial endorsements — we will obtain that authorisation before using the material.

Notice and choices. We aim to inform participants before and at events that photography and filming will occur, including through registration information, event communications and on-site notices. If you have concerns about being photographed or filmed, please tell our registration or production team or contact info@future-bridge.eu. We will consider reasonable arrangements where feasible.

Your rights. You may object to processing based on legitimate interests under Article 21 GDPR. We will assess objections and take appropriate steps, which may include avoiding further use, editing or removing identifiable material where legally required. Where processing is based on consent, you may withdraw it for future processing. We cannot guarantee complete removal of material already lawfully distributed or independently republished by third parties, but we will meet our applicable legal obligations.

Third-party platforms and retention. Promotional content may be published through external platforms with their own data practices and international reach. We retain our media according to the retention principles described in this policy, review continued necessity and restrict access where appropriate. This section concerns personal data protection; other applicable image, personality and intellectual property rights remain unaffected.

International transfers

Some service providers, our US affiliate and participants or sponsors receiving approved contact details may be located outside the European Economic Area. Where GDPR Chapter V applies, we rely on an applicable adequacy decision, including the EU–US Data Privacy Framework for properly certified recipients, or appropriate safeguards such as the European Commission’s Standard Contractual Clauses and supplementary measures where necessary. We assess the relevant recipient and transfer rather than assuming that every international disclosure is automatically permitted. You may contact us for information about the applicable safeguards.

Cookies and embedded content

Our website uses cookies that are necessary for it to work. Analytics and marketing cookies are only used if you allow them in the cookie banner, and you can change your choice at any time.

Some pages include content from other services: videos from YouTube, fonts from Google Fonts, and links to our profiles on LinkedIn, YouTube, Instagram, Facebook and X. When a page loads this content, your browser connects to those providers, who can see your IP address. Their own privacy policies apply.

Your rights

Under the GDPR you have the right to:

• access the personal data we hold about you;
• have inaccurate data corrected;
• have your data erased, where there is no reason for us to keep it;
• restrict how we use your data;
• receive your data in a portable format (data portability);
• object to processing based on our legitimate interest, including direct marketing, at any time;
• withdraw your consent at any time, including optional sponsor contact sharing, without affecting processing that took place before withdrawal. Withdrawal does not automatically delete copies already lawfully received by independent sponsors; you may also contact them directly to exercise your rights.

To use any of these rights, email info@future-bridge.eu. Every newsletter also contains an unsubscribe link. You may also ask us to hide your event networking profile or stop future optional disclosures to sponsors. We normally respond within one month, subject to lawful extensions where applicable.

You also have the right to lodge a complaint with the Czech data protection authority: Úřad pro ochranu osobních údajů, Pplk. Sochora 27, 170 00 Praha 7, uoou.gov.cz, or with the authority in the EU country where you live or work.

How we protect your data

We use technical and organisational measures to protect personal data against loss, misuse and unauthorised access, including encrypted connections, access limited to the people who need it, and contracts with our service providers.

Children

Our website and events are intended for business professionals. We do not knowingly collect personal data from children under 16.

Changes to this policy

We may update this policy when our services or the law change. The date of the latest version is shown at the top of this page.

Contact us

If you have any questions about this policy or how we handle your data, contact us at info@future-bridge.eu or +420 228 887 426, or write to Future Bridge s.r.o., Kališnická 379/10, 130 00 Praha 3, Czech Republic.