Organizer means Future Bridge s.r.o., Identification Number 09710833, registered in the Commercial Register maintained by the Municipal Court in Prague, File No. C 340930, with its registered office at Kališnická 10, Praha 3, Czech Republic (“Future Bridge”).

Participant means any individual or legal entity registering for or participating in an Event.

Event means any conference, summit, workshop, competition, or professional event organized by Future Bridge.

Venue means the physical or virtual location where the Event takes place.

Registration for an Event must be completed through Future Bridge’s official registration channels.

A registration becomes binding upon written confirmation by Future Bridge or issuance of an invoice.

By registering for an Event, the Participant confirms acceptance of these Terms and Conditions.

Where registration is made on behalf of an organisation, the person submitting it confirms that they are authorised to do so. The contracting organisation is responsible for the fees and obligations arising from the registration.

Registration is subject to availability and any eligibility criteria communicated for the Event. Future Bridge may request information reasonably necessary to verify the registration and issue the appropriate delegate category.

Participation fees must be paid in full within ten (10) business days from the invoice date and, in all cases, prior to the start of the Event.

Future Bridge reserves the right to deny access to an Event if payment has not been received in full by the applicable deadline.

Fees, applicable taxes, currency and any agreed discounts are stated in the relevant registration confirmation, registration form or invoice. Unless expressly agreed otherwise in writing, all fees must be settled before the Event.

Any bank charges or currency conversion fees charged by a Participant’s payment provider are the Participant’s responsibility. Any card-processing surcharge will be disclosed before payment where applicable and legally permitted.

Any cancellation must be submitted in writing.

Unless a different cancellation schedule is expressly agreed in the applicable registration form or Event-specific agreement, a cancellation charge equal to fifty percent (50%) of the total participation fee applies from the time registration is confirmed.

Non-attendance or non-payment does not itself cancel a confirmed registration. Refunds, if any, are determined by the applicable cancellation provisions and mandatory law.

A substitute participant may attend in place of the originally registered Participant at no additional cost, provided written notice is received no later than seven (7) days prior to the Event start date.

A request to substitute a Participant must include the replacement delegate’s name, job title, company and contact details. Substitutions are subject to any applicable Event eligibility or access requirements.

Any cancellation charge or outstanding balance is payable in accordance with the agreed registration terms. Where an event-specific signed registration agreement specifies a different cancellation schedule, that agreement prevails.

Future Bridge reserves the right to cancel, postpone, or modify an Event due to circumstances beyond its reasonable control, including but not limited to natural disasters, pandemics, governmental restrictions, labor disputes, or security concerns.

Where an Event is cancelled or postponed due to circumstances beyond Future Bridge’s reasonable control, Future Bridge may offer a credit note equal to the amount paid, redeemable against a Future Bridge Event within twelve (12) months of issue, subject to applicable law and any non-excludable rights to a refund or other remedy.

To the extent permitted by applicable law, Future Bridge is not responsible for consequential losses or third-party costs resulting from such circumstances.

Future Bridge will communicate significant cancellation or postponement decisions as soon as reasonably practicable. Any statutory rights or remedies that cannot lawfully be excluded remain unaffected.

Participants are responsible for their own travel, accommodation, visa and other third-party arrangements unless expressly agreed otherwise in writing.

Future Bridge reserves the right to make changes to the Event agenda, schedule, speakers, moderators, topics, or format where necessary.

Such changes shall not constitute grounds for cancellation, refund, or compensation.

Participants will be informed of material changes as soon as reasonably practicable.

Future Bridge does not guarantee the attendance of any particular speaker, delegate, sponsor or exhibitor, or any specific commercial outcome or networking opportunity.

To the maximum extent permitted by applicable law, Future Bridge shall not be liable for any indirect, incidental, or consequential damages arising out of or in connection with participation in an Event.

Nothing in these Terms and Conditions shall exclude or limit liability for gross negligence, wilful misconduct, or liability that cannot be excluded under applicable law.

Participants are responsible for arranging their own insurance coverage, including travel, health, and personal property insurance where applicable.

Participants are responsible for safeguarding their personal belongings and complying with reasonable venue safety and security requirements. Nothing in these Terms limits rights or remedies that cannot legally be restricted.

Future Bridge processes personal data in accordance with applicable data protection legislation, including Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR).

Personal data provided in connection with the registration for and participation in Events is processed for purposes including event administration, contractual performance, communication, marketing activities, and service improvement, as further described in the Privacy Policy.

Detailed information regarding the categories of personal data processed, purposes and legal bases of processing, data retention periods, data subject rights, data transfers, and security measures is set out in the Privacy Policy available on Future Bridge’s website.

If these Terms and the Privacy Policy differ regarding the description of personal data processing, the Privacy Policy provides the more detailed privacy information; neither document overrides applicable data protection law.

Where an Event offers a professional attendee directory or networking platform, limited professional profile information may be visible to authorised participants or sponsors as explained in the Privacy Policy and the relevant registration notice. Direct contact details are shared through approved networking exchanges or other applicable lawful arrangements.

Sharing contact details with sponsors for their own direct marketing is subject to the applicable legal requirements and, where required, a separate, optional consent. Acceptance of these Terms does not constitute consent to sponsor marketing.

Participants are responsible for using any personal information accessed through Event networking services lawfully and in accordance with applicable data protection and electronic marketing rules. Unauthorised scraping, mass extraction or resale of attendee information is prohibited.

Events may be photographed, filmed, or recorded for documentation, marketing, and educational purposes.

Attendance does not by itself constitute unrestricted consent to every use of a Participant’s image or voice. Photography and recording are governed by applicable law and the Future Bridge Privacy Policy. Future Bridge provides notice of filming and appropriate ways to raise objections or requests.

Future Bridge may use general Event photography and footage to document and promote its conferences, including through its websites, social media, newsletters, brochures, advertising and future Event campaigns, subject to applicable privacy, personality and other legal rights.

Where a separate consent or authorisation is legally required, including for certain prominent individual promotional uses, interviews or testimonials, Future Bridge will seek that permission. Participants may raise concerns or object to processing based on legitimate interests by contacting info@future-bridge.eu or the Event team; requests will be assessed in accordance with applicable law.

Attendees may not commercially film, livestream or record Event sessions or other participants without prior permission from Future Bridge and, where required, the individuals or rights holders concerned.

Materials, recordings and documentation created by Future Bridge remain its intellectual property or that of its licensors. Speaker presentations and other third-party materials remain subject to their respective owners’ rights.

Participants may not reproduce, distribute, publish, or commercially exploit such materials without prior written consent.

Presenters and other contributors retain ownership of materials they own or license to Future Bridge. No provision transfers third-party intellectual property to Future Bridge without an appropriate agreement.

Participants are expected to behave in a professional, respectful, and lawful manner.

Future Bridge reserves the right to refuse admission to or remove any Participant whose conduct is deemed inappropriate, disruptive, or harmful, without any obligation to provide a refund or credit.

Participants must follow reasonable venue rules, security instructions and Event access requirements, and must not harass others, misuse networking tools or interfere with the Event.

Any decision to refuse admission or remove a Participant will be exercised reasonably and subject to applicable law and mandatory rights.

These Terms and Conditions shall be governed by and construed in accordance with the laws of the Czech Republic.

Any disputes arising out of or in connection with these Terms and Conditions shall be subject to the exclusive jurisdiction of the competent courts in Prague, Czech Republic.

These provisions apply only to the extent permitted by mandatory applicable law, including any mandatory jurisdiction or consumer-protection rules.

If any provision of these Terms and Conditions is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

These Terms, together with the applicable registration confirmation, registration form and any signed Event-specific agreement, form the agreement governing participation in the Event and supersede prior discussions on the same subject.

In the event of any conflict between these Terms and Conditions and event-specific agreements or registration terms, the event-specific terms shall prevail.

A signed sponsorship, exhibition or other Event-specific agreement may include additional commercial terms. In the event of inconsistency, the more specific agreed terms govern the relevant service.